Why Your Meeting Should Have Been an Email

Last week I gave indicators that your email should have been a meeting. There are times when a push for efficiency via email backfires and actually creates more work. In those times, a meeting would have been more effective and more efficient.

However… there are times when a meeting is really a waste of time. When you consider the value of time, an unnecessary meeting is poor stewardship. When you calculate the time of every person in a meeting, meetings are not small investments. Thus, an unnecessary meeting robs energy and time from something else much more important. Some meetings could have been an email. Here are three indicators:

1. Monologue on operational matters

If a meeting is someone giving a monologue on tactics, the meeting could be an email. There are times when a leader or team member gives overarching direction, shares vision, or clarifies mission and values. In those moments, a passionate monologue can be effective. But a meeting is not the best venue for a running commentary on operational matters.

2. Information without any action

If a meeting is one long FYI, the meeting should have been an email. If a meeting is information without action, an email is just as effective and exponentially more efficient. If people can leave a meeting without action steps, an email would have been better.

3. Being unengaged is acceptable

If it is acceptable for people to come to a meeting and passively stare through the presenter while also engaging on their devices, the meeting should have been an email. Clearly the meeting is seen as just something else on the calendar and not something people feel deserves their full attention and engagement. If the meeting is deemed to be truly valuable, people are expected to engage. If the meeting is not valuable, value people’s time enough to cancel it.


> Read more from Eric.

Download PDF

Tags: , ,

| What is MyVisionRoom? > | Back to Leadership >

ABOUT THE AUTHOR

Eric Geiger

Eric Geiger

Eric Geiger is the Senior Pastor of Mariners Church in Irvine, California. Before moving to Southern California, Eric served as senior vice-president for LifeWay Christian. Eric received his doctorate in leadership and church ministry from Southern Seminary. Eric has authored or co-authored several books including the best selling church leadership book, Simple Church. Eric is married to Kaye, and they have two daughters: Eden and Evie. During his free time, Eric enjoys dating his wife, taking his daughters to the beach, and playing basketball.

See more articles by >

COMMENTS

What say you? Leave a comment!

Recent Comments
comment_post_ID); ?> Fascinating. I had never read the Bible but hoped to someday. Now thanks to Audible, Libby, the KVG app, etcetera it is at last coming alive for me. Asking Siri how many chapters are in Genesis brought me here. 50 chapters. Ha! Just five more chapters and I’d have had my answer. No more skipping ahead.
 
— Anthony X Safina Jr.
 
comment_post_ID); ?> wow, this is great! more grace...
 
— Kelvin
 
comment_post_ID); ?> Very good encouraging message.thank you .praise to the Lord Jesus Christ
 
— Prashanthpaul
 

Clarity Process

Three effective ways to start moving toward clarity right now.