8 Ways to Create Great Meetings

Poorly run meetings start in the wrong place and end up rushed before they’re done.

Right place:

Leave inconsequential items for the end. Deal with big items at the beginning. I’m tempted to check off a few quick agenda items before digging into the meat of meetings. It’s seductive but ineffective and inefficient.

Don’t prioritize insignificant agenda items
by placing them first.

Starting with insignificant issues raises their significance. Trivial items frequently take longer than expected. Additionally, you’re wasting your best moments on least important issues.

Better to rush through less consequential items – at the end – than substantive issues.

The top item on your agenda should be:

  1. Biggest problem.
  2. Best opportunity.
  3. Grandest goal.
  4. Greatest issue.

 

Meetings are dangerous because talking feels like action but it isn’t. Effective meetings result in decisions and action. If actions or decisions aren’t required, send an email, make a call, or post a report on the company’s intranet.

What if:

What if biggest problems can’t be fully solved? Take the biggest step toward best available solutions. Hit it again next time.

What if best opportunities can’t be fully leveraged? Take the best available action.

What if grandest goals can’t be immediately reached? Take the grandest steps possible.

The best action at meetings is assigning actions.

8 ways to run great meetings:

  1. Short agendas are better than long.
  2. Allow ample time to discuss substantive issues.
  3. Rush through trivial items at the end.
  4. Press for decisions.
  5. Create immediate, short-term action items.
  6. Set short-term incremental deadlines. If it’s due in six months it won’t be started for five unless you set clear, impending milestones.
  7. Identify champions – people who own action items.
  8. Follow-up with participants in between meetings. Ask, “How’s your projecting coming?”

 

What tips or strategies create great meetings?

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Dan Rockwell

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comment_post_ID); ?> Thank you Ed for sharing your insights into the Church Growth Movement. I have my reservations with Church Growth models because it has done more damage than good in the Body of Christ. Over the years, western churches are more focused on results, formulas and processes with little or no emphasis on membership and church discipline. Pastors and vocational leaders are burnt out because they're overworked. I do believe that the Church Growth model is a catalyst to two destructive groups: The New Apostolic Reformation and the Emerging Church. Both groups overlap and have a very loose definition. They're both focus on contemporary worship, expansion of church brand (franchising), and mobilizing volunteering members as 'leaders' to grow their ministry. Little focus on biblical study, apologetics and genuine missional work with no agenda besides preaching of the gospel.
 
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comment_post_ID); ?> Thank you for sharing such a good article. It is a great lesson I learned from this article. I am one of the leaders in Emmanuel united church of Ethiopia (A denomination with more-than 780 local churches through out the country). I am preparing a presentation on succession planning for local church leaders. It will help me for preparation If you send me more resources and recommend me books to read on the topic. I hope we may collaborate in advancing leadership capacity of our church. God Bless You and Your Ministry.
 
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