The Art of Leadership and Time Management – Part 2

Do you find yourself constantly running from one issue to the next without any margin in your life?

Do you feel like you are over-committed to such a degree that the truly important things have been slipping a little?

Do you wish for a reset button and dream of starting over someplace new, just like you did last time? (How did that work out for you?)

Many times we neglect the lasting work of ministry for the instant gratification of solving a problem or being the hero. The thing is, nobody wins when church activity replaces people development. Pastors, more than anyone, must learn to be disciplined to focus, and do only what only they can do.

THE QUICK SUMMARY – Kevin Kruse, 15 Secrets Successful People Know About Time Management

What if a few new habits could dramatically increase your productivity, and even 5x or 10x in key areas? What if you could get an hour a day to read, exercise, or to spend with your family?

New York Times bestselling author, Kevin Kruse, presents the remarkable findings of his study of ultra-productive people. Based on survey research and interviews with billionaires, Olympic athletes, straight-A students, and over 200 entrepreneurs—-including Mark Cuban, Kevin Harrington, James Altucher, John Lee Dumas, Pat Flynn, Grant Cardone, and Lewis Howes – Kruse answers the question: “What are the secrets to extreme productivity?”


Faced with a mountain of tasks to do and things to accomplish, most of us feel immediately better when we’ve put all of these things on a “to-do list.” And, there is some value in putting things to be done on paper (or digitally stored).

But that value is practically nothing unless you find a way to act upon that thing.

Highly successful people dont have a to-do list, but they do have a very well-kept calendar.

One of the most consistent actions you can take to get things done is to schedule time for them.

The simple act of scheduling tasks on your calendar – instead of writing them on a to-do list – will free your mind, reduce stress, and increase cognitive performance. There are several key concepts to managing your life using your calendar instead of a to-do list.

First, schedule a chunk of time for everything that is important to you; this is called “time blocking” or “time boxing.” Focus on those things that bring you closer to your goals each and every day.

Second, important items should be scheduled as early in the day as possible. As the day progresses, all kinds of things will come up, and you will find it hard to keep focused on the important things.

Third, dont cancel goals; reschedule them if necessary. When circumstances prevent keeping an important time-block, reschedule it, keeping it as a priority.

Fourth, treat your time-blocked calendar entries as if they were appointments with your doctor; they are that important. Don’t cave in on your self-scheduled appointments; they really are important!

When you master the practice of time-blocking – using your calendar instead of your to-do list – you can literally see your life’s priorities by looking at your weekly calendar.

Kevin Kruse, 15 Secrets Successful People Know About Time Management


Utilizing a calendar is probably second nature to you, whether a digital calendar or a print calendar, or a combination of both. Even so, review the four concepts listed above and choose to implement them as a part of a two-week experiment.

Putting these concepts into use can transform your calendar into a powerful life-guiding tool.

Using the concepts above, make an effort over the next two weeks to put them into practice in your daily calendaring. By utilizing these concepts, you are in effect designing your ideal week with your priorities.

At the end of the two-week experiment, what changes have you noticed? What changes have those closest to you noticed?

Now challenge your team toward this same effort. Begin to celebrate calendaring success and measure the increased output and impact of your efforts.

Excerpt taken from SUMS Remix 68-2, issued June 2017.


This is part of a weekly series posting content from one of the most innovative content sources in the church world: SUMS Remix Book Summaries for church leaders.

SUMS Remix takes a practical problem in the church and looks at it with three solutions; each solution is taken from a different book. Additionally, a practical action step is included with each solution.

As a church leader you get to scan relevant books based on practical tools and solutions to real ministry problems, not just by the cover of the book. Each post will have the edition number which shows the year and what number it is in the overall sequence. (SUMS Remix provides 26 issues per year, delivered every other week to your inbox). 

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Bob Adams is Auxano's Vision Room Curator. His background includes over 23 years as an associate/executive pastor as well as 8 years as the Lead Consultant for a church design build company.

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Recent Comments
comment_post_ID); ?> I agree with your 3 must-haves. I would add that the rectors have to call on every member who attends, at least once a year. The existence of a "calling commitee" is just an excuse to avoid making the effort. This is part of #3. If a rector does not like to call on parishioners, then she/he should not be a rector, but should find a different ministry. Carter Kerns, former senior warden, Diocese of Eastern Oregon and lifelong Episcopalian Tel# 541-379-3124
— Carter Kerns
comment_post_ID); ?> Are there any reliable statistics about the percentage of church plants that fail after 3 years in the US?
— Jon Moore
comment_post_ID); ?> I am a senior citizen who has lived in many areas of the US, the farthest south being Virginia DC area. There are several church plants in the area--some failed, some doing well. One of the sadist failures was a plant in NW Washington near a large Presbyterian Church (I had been an elder in the church, so I knew the area) where changes in church doctrine was driving many away from the PCUSA churches. There were many mature Christians who lived in the area who were very willing to participate and give generously to the church. Its failure was a loss. The pastor and his wife lived in a VA suburb, wanted something that would appeal to their tastes, which included "praise music". There was a professional piano teacher and several people who had sung in choirs in the area. Their suggestions were completely ignored. Forget that there was joyous participation in singing hymns and silence by many for the praise music. The experienced church leaders that were attending were expected to seek the wisdom of the pastor who did not live in the area rather than have any role in leadership. There is another church plant in Northern Virginia that seems to be going the same way. My take: the pastors should get past their high-school and college days culture and get to know and appreciate the people of the community. Do not try to reproduce Intervarsity or Campus Crusade. Hymns are not a sin and "uneducated" (never graduated from college) should not be ignored as uninformed or stupid. People who have served in and/or live in the area are needed in leadership and not just to serve coffee and give. We all need to pray together and serve God in the community in which there is to be a plant. Glenna Hendricks
— Glenna Hendricks

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